Attendance
Check-in and check-out
Platform
Sites and geofences: the places field work is expected to happen
A field attendance record is only as good as the place it was recorded. In Timenox 360 the organization defines its sites — a head office, a depot, a client location — with coordinates and a geofence radius, and check-in is expected inside that boundary. That single piece of configuration is what turns “I am at the store” into an attendance record an operations lead can rely on.
A site in Timenox 360 is a named location with coordinates and a geofence radius in metres. Field attendance is verified against it, so check-in is expected inside the boundary rather than anywhere the employee happens to be.
Visits & tasks
Assign and complete field work
Sites & locations
Coordinate multiple locations
Field team
People · Work · Business
One connected workflowProducts & orders
Record field orders
Collections
Track collection activity
Customer records
Keep visit context together
Reports & insights
Review operational activity
Activity-aware location updatesLocation context tied to attendance and active work sessions
The problem
Attendance without a place is just a timestamp
When a field employee marks themselves present, the time is rarely the disputed part — the location is. Without a defined site, an attendance record cannot distinguish arriving at the client from setting off towards them, and every review turns into a conversation. Organizations then invent workarounds: photos of shop signage, a call to the supervisor, a shared sheet per branch. None of them survive an audit or a growing team.
What it includes
What a site holds
Each site carries a name, a location set by searching or dragging a pin on the map, latitude and longitude, and a geofence radius in metres. A site can be designated as the head office. Sites appear on the operational map with their boundary drawn, and they are what field attendance is verified against. Employees are assigned to the sites they are expected to work, and the same site records show how many people are on duty there.
How it works
How sites are set up and used
- 1An administrator creates a site in the web app: a name, then a location found by search or by dragging the pin on the map.
- 2Latitude and longitude are recorded for that point, and a geofence radius in metres is set around it.
- 3Where the site is the organization’s head office, it is designated as such so it reads correctly in operational views.
- 4Employees are assigned to the sites they work. Where a site applies, check-in is expected inside its radius.
- 5The site and its boundary appear on the operational map, alongside the employees on duty and the visits attached to it.
- 6For employees in Restricted mode, leaving the assigned site before check-out can notify an administrator.
Capabilities
What sites and geofences give you
- 01
Named sites with real coordinates
Every site is a named record with latitude and longitude, set by searching for the location or dragging the pin on the map.
- 02
Geofence radius in metres
The boundary is a radius you choose per site — tighter for a single building, wider for a depot or a mall — and it is what check-in is verified against.
- 03
Head-office designation
One site can be marked as the head office so operational views distinguish it from operational and client sites.
- 04
Sites on the operational map
Sites render on the live map with their boundary drawn, next to the employees on duty and the visits in progress there.
- 05
Assignment and on-duty counts
Sites show how many assigned employees are currently checked in, so a multi-site operation can be read at a glance.
- 06
Boundary rules for Restricted mode
For site-bound employees, the geofence is also the alert boundary: leaving before check-out can notify an administrator.
Who configures this
Operations and administration teams running work across more than one location: branches, depots, warehouses, clinics, retail estates or client sites. It matters most where the same employee may legitimately work at several places in a week, and where “were they actually there?” is a question someone has to answer.
How this connects to the rest of the platform
Sites are what GPS field attendance is verified against, and what the active work session opens at. Visits are recorded at client and site locations. Live field visibility draws sites and their boundaries on the map with the people and work attached. Multi-location field operations is the same capability seen from the operational problem it solves.
FAQ
Questions about sites and geofences
What exactly is a geofence in Timenox 360?
A circular boundary around a site, defined by that site’s coordinates and a radius in metres. It is what field attendance is checked against, and for site-bound employees it is also the boundary that can trigger an administrator notification.
How is a site’s location set?
An administrator searches for the location or drags the pin on the map, and the latitude and longitude are recorded for that point. The geofence radius is then set in metres around it.
Can a site have a shape other than a circle?
Sites are defined as a point with a radius. This page does not claim polygon or multi-shape geofences, because that is not how the product configures a site.
Can one employee be assigned to several sites?
Yes. Field work regularly spans a depot, client locations and a head office in the same week, and employees are assigned to the sites they are expected to work.
Is this the same as office geofence attendance?
No. Office, remote and hybrid attendance — including office geofence workflows — belong to Timenox. Sites in Timenox 360 exist to verify field attendance and to anchor field visits and tasks.
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